NOTICE OF ANNUAL ELECTIONS AND BUDGET MEETING JUNE 12, 2022

Dear UUFR Members,

A Congregational Meeting will be held on June 12, 2022 during our scheduled worship time, 10:30am. Members may attend the meeting either in person in the sanctuary or via Zoom.

Please review the linked information carefully, since our meeting this year is a change from our last year’s meeting.

We look forward to your joining us for this important gathering!

On behalf of your Board, Laura Dupré – President


 

Annual Congregational Meeting

Agenda items include ministerial reflection, approval of the 2020-2021 meeting minutes, election of board officers and committee members, and review and approval of the 2022-2023 budget.

Our board will host opportunities for discussion of the proposed budget on Sunday, May 22, at 11:45 am. You can see a copy of the proposed budget here. If you are not able to attend this gathering, please email any questions or comments you may have to [email protected]

Time and Place 

Our Congregational Meeting will be held both virtually and in person to allow accessibility to all members who are unable to join us in person, including those at risk due to the ongoing COVID-19 pandemic. The meeting is scheduled for Sunday, June 12, 2022, at 10:30 a.m., in place of our regular worship service.

  • There is an entry process that will take a few moments for each participant, so please join as early as you can 
  • There will be a table for member check in outside the sanctuary to ensure you receive a voting paddle
  • “Zoom doors” will open by 10:15 a.m. or sooner.
  • Our business meeting will begin at approximately 10:30 a.m.
  • It is our intention to record this meeting and make viewing available to members unable to attend and to UUFR friends who are interested. 

Meeting Participation

This meeting is an opportunity for us to live our 5th principle: The right of conscience and the use of the democratic process within our congregations and in society at large.  All members and friends of the congregation are encouraged to attend. 

To ensure the integrity of voting while managing logistics, only members of UUFR may attend the Zoom portion of the meeting. Members are those who have signed the UUFR membership book or completed the online membership form, and have made a pledge of record for the current fiscal (July 2021 through June 2022).  

Zoom meeting access and password information will be sent to each member by email, along with instructions to support the login process. Members who do not receive this second notification should contact UUFR Administrator, Lewis Copulsky  ([email protected] 919-781-7635)

Determining Quorum

A 20% quorum of the approximately 450 members will be required for this meeting. The total membership and required quorum will be validated the evening of June 11th.

Since this meeting is both in person and virtual, we will determine a quorum by tallying the number of paddles given out to confirmed in-person members and by taking an online poll of all online members when the meeting begins. We realize that for our virtual attendees, multiple members may attend the meeting on a single device. While Zoom will tell us the number of logins to the meeting, the virtual poll will allow us to determine the number of virtual members participating.

NOTE:  In accordance with applicable law, a quorum established at the beginning of the meeting is fixed for the duration of the meeting. Once a quorum is established, the meeting will proceed until business is completed.

Voting

For the in-person attendees, voting will be established through a count of raised paddles. 

For Zoom attendees, voting will be managed through an online poll designed to allow for response from each of two voters. Members who sign in individually should vote only once.   

Absentee ballots will be made available two weeks prior to the meeting. All absentee ballots must be submitted and received no later than 10:00 a.m. on Sunday June 12, 2022. There will be a box in the office for hand delivery of paper ballots.